Public Information Act Request

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MDOTMaryland Department of Transportation Public Information Act (PIAPublic Information Act)

Welcome to the Maryland Department of Transportation’s (MDOTMaryland Department of Transportation) Public Information Act (PIAPublic Information Act) Homepage.

Where can I find information about the Public Information Act (PIAPublic Information Act)?

The PIAPublic Information Act can be found in the General Provisions Article, § 4-101 et seq., Annotated Code of Maryland. The Maryland Office of the Attorney General’s website provides excellent information for anyone considering filing a PIAPublic Information Act request, including sample letters and law citations.

http://www.oag.state.md.us/Opengov/pia.htm

You can also find MDOTMaryland Department of Transportation specific PIAPublic Information Act information in the Code of Maryland Regulations (COMARCode of Maryland Regulations), Title 11, Department of Transportation.

http://www.dsd.state.md.us/comar/SubtitleSearch.aspx?search=11.01.13.*

It is important to note, however, that the Motor Vehicle AdministrationShall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP 1.02. (MVAMotor Vehicle Administration) is governed by separate COMARCode of Maryland Regulations requirements.

http://www.dsd.state.md.us/comar/SubtitleSearch.aspx?search=11.11.09.*

You will find further information on the MVAMotor Vehicle Administration PIAPublic Information Act process on their website:

http://www.mva.maryland.gov/general-information/public-information-act.html

PIAPublic Information Act Representative Contact Information

Maryland Department of Transportation (MDOTMaryland Department of Transportation) and The SecretaryThe chief executive officer of the Maryland Department of Transportation.’s Office (TSOThe Secretary's Office) 
Sheilah Brous 7201 Corporate Center Drive 3rd Floor, 
Mailstop 210 Hanover MD  21075 
Phone: (410) 865-1346
Maryland Aviation AdministrationShall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP 1.02. (MAAMaryland Aviation Administration)
Trey Hanna
Executive Offices
3rd Floor, Terminal Building
P. O. Box 8766
BWI Airport MD  21240
Phone: (410) 859-7046
Maryland Port AdministrationShall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP 1.02. (MPAMaryland Port Administration)
Angela Zerzeles
World Trade Center
 401 E. Pratt Street
20th Floor
Baltimore MD  21202
Phone: (410) 385-4434
Maryland Transit AdministrationShall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP 1.02. (MTAMaryland Transit Authority)
Eric R. Backes
6 Saint Paul Street
William Donald Schaefer Tower
22nd Floor
Baltimore MD  21202
Phone: (410) 767-2536
*Motor Vehicle AdministrationShall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP 1.02. (MVAMotor Vehicle Administration)
Melissa Robinson, Esquire
6601 Ritchie Highway
Room 200
Glen Burnie MD  21062
Phone: (410) 768-7205
*State Highway AdministrationShall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP 1.02. (SHA)
Kara Citarella
707 N. Calvert Street
Baltimore MD  21202
Phone: (410) 545-8713
*Maryland Transportation Authority (MDTAMaryland Transportation Authority)
Kerry Brandt
2310 Broening Highway
Baltimore MD 21224-6639
Phone: (410) 537-1018

Can I submit my PIAPublic Information Act request electronically?

Except for PIAPublic Information Act requests to MVAMotor Vehicle Administration, we strongly encourage you to submit your request electronically. For all MDOTMaryland Department of Transportation business units except for the MVAMotor Vehicle Administration, you may submit a request through the MDOT PIA Online Request Form. The other business units include the Maryland Aviation AdministrationShall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP 1.02. (MAAMaryland Aviation Administration), Maryland Port AdministrationShall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP 1.02. (MPAMaryland Port Administration), Maryland Transit AdministrationShall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP 1.02. (MTAMaryland Transit Authority), State Highway AdministrationShall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP 1.02. (SHA), and Maryland Transportation Authority (MDTAMaryland Transportation Authority).

If you are submitting a request to the MVAMotor Vehicle Administration, you may obtain and complete the MVAMotor Vehicle Administration Online PIAPublic Information Act Request Form, and send the completed and signed form to the MVAMotor Vehicle Administration PIAPublic Information Act Representative by fax, email, or U.S. mail. Please visit the MVAMotor Vehicle Administration’s Public Information Act webpage for additional information.

Whichever option you choose, be sure to include all pertinent information, including explicit language stating that your request is a PIAPublic Information Act request. The scope of information sought in your requests directly impacts the time required and costs for that PIAPublic Information Act request.

I work for an insurance company and need a crash/incident report, do I need to submit a PIAPublic Information Act? If you are seeking a report for an incident that occured at the BWI/MarshallBaltimore Washington International Thurgood Marshall Airport Airport or at a Maryland Transportation Authroity Facility, please submit your request to the Maryland Transportation Authority's Central Records Unit. All other requests should be submitted through the MDOT PIA Online Request Form.

What information do I need to provide when requesting records? We encourage you to explicitly state that you are making a request under the Public Information Act (PIAPublic Information Act) and identify the record(s) desired. The scope of the request has a direct correlation to the cost associated with processing it.

In order to assist MDOTMaryland Department of Transportation in conducting timely records searches in the most efficient manner possible, you should provide as much detail as possible. Be specific about the type of record(s) you are seeking (e.g., file-related information, event-related information, etc.), facility names, individual names, project locations and numbers, subject area, dates or date ranges, and originator.

If you are requesting information that is restricted by law, including but not limited to, MVAMotor Vehicle Administration records with personal information, procurement records, and business licensing records, you may be required to identify yourself and the purpose of your request to determine if you are legally entitled to the information or records.

Are there fees?

The MDOTMaryland Department of Transportation is committed to transparency and will provide records in accordance with all laws and regulations. We also have a responsibility to the citizens of Maryland to recover the public dollars expended to fulfill these requests. While fees recovered can never fully reimburse for all costs involved in researching and processing a PIAPublic Information Act request, MDOTMaryland Department of Transportation policy seeks to recover as many costs as permissible to ensure the integrity of the Transportation Trust Fund and/or Maryland Transportation Authority funds.

Costs are recovered before the documents are provided. Costs include:

Individual time, for computer and other search efforts, at their actual rates for actual hours. The two hours of free search time will be subtracted from this subtotal. The MDOTMaryland Department of Transportation tracks time by the minute and does not round up or down in calculations. Record retrieval time, electronically and manually. Review and legal advice. Duplication costs. Postage based on the actual the U.S. Postal Service rate if mailing is required. Supplies such as DVDs, flash drives, and envelopes. As stated above, the scope of a request has a direct bearing on the cost to process and fulfill a request. We are always open to discussing ways to narrow a search to potentially lower the cost. Specific, targeted requests that include explicit details may involve fewer people and time and can reduce the costs of the search and production of requested documents.

Where can I find commonly requested documents? Maryland Department of Transportation State Highway AdministrationShall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP 1.02.-Readily Available Documents

Maryland Department of Transportation Maryland Aviation AdministrationShall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP 1.02.-Readily Available Documents

Maryland Department of Transportation The SecretaryThe chief executive officer of the Maryland Department of Transportation.'s Office-Readily Available Documents

Can I visit MDOTMaryland Department of Transportation and review records?

Yes. After you are notified that the records are available and any costs associated with producing those records, you may schedule an appointment with the PIAPublic Information Act Representative listed above to review the records in person.

Keep in mind that reviewing documents in person may not necessarily lower the cost. All requests require searches to determine if there are potentially responsive record, which may be electronic and/or hard copy archives. Records may be stored at multiple locations throughout a business unit and/or MDOTMaryland Department of Transportation. Once collected, all records must be reviewed to determine what is and is not responsive. Those documents are reviewed again to determine what the law permits us to release and requires us to withhold. At this point, the records are prepared for release.

The records will either be duplicated so you may review them in person or copied to be sent to you.

Can I get copies of records?

Yes. During your file review, you may identify documents you wish to have copied. MDOTMaryland Department of Transportation staff will arrange for the copying to take place. All documents must remain under MDOTMaryland Department of Transportation’s control.

Copies of records will be provided in the form or format requested, only if the records are readily reproducible in that form or format. However, there are charges associated with obtaining copies of records. Currently, the first two hours of search and preparation for requested records are free. The documents will be reproduced after payment is received from the requester. You will be advised of the copying fees that apply to your request.

Who should I contact for information? For cost efficiency , we strongly encourage you to use the online PIAPublic Information Act request forms. For requests to all MDOTMaryland Department of Transportation business units except for the MVAMotor Vehicle Administration, use the MDOTMaryland Department of Transportation PIAPublic Information Act Online Request Form, which will allow you to submit your request electronically.

If you are requesting records from the MVAMotor Vehicle Administration, you are required to complete the MVAMotor Vehicle Administration Online PIAPublic Information Act Request Form, which you may obtain and complete electronically or by contacting the MVAMotor Vehicle Administration PIAPublic Information Act Representative, listed below, for a copy. All MVAMotor Vehicle Administration PIAPublic Information Act Request Forms must be signed by the applicant and submitted by fax, email, or U.S. mail to the MVAMotor Vehicle Administration PIAPublic Information Act Representative.